As we bring this best practices piece to an end, please consider: what servicing model are you moving from or transitioning to? If your current model is location-based, or if you are moving from one national provider to another, then there are many critical functions to consider in this process. Once you have chosen a vetted vendor partner, it is their responsibility to provide a comprehensive project management plan. It is also their responsibility to complete the RFP to the end, whatever that takes and entails.
Once you have created an RFP and implemented the Best Practices that fit your organizational needs, you have positioned your company for a successful RFP. Once the projects have been awarded, it is up to the expertise of your vendor partner to position themselves to succeed and use their business policy and procedures to bring the project through implementation to completion. Choosing the right partner is crucial to this final success.
Choosing the right partner with the right experience can save your company up to 30% of the project cost and costs associated with the project. Some of those attributes which allow you to harness such savings are the use of modern technology, scheduling and logistics, project management tracking, project and field management, billing, point of contact, project completion, and close out. Choosing a company without these attributes can be disastrous, these potential savings can be lost, and the cost of the project can actually become more than what was originally budgeted. This can cause a loss of credibility for all parties. Before you make your final vendor partner selection, make sure they are the best fit for your company, and you have the confidence that they can deliver on the RFP you have designed and implemented.
By implementing some of these best practices, you will give your company commanding control over your RFP and the costs associated with the project. By staying the course, your company will end up in the position you want it to be in. Your stake holders and corporate officers will be pleased with the outcome, and you will guarantee a much better chance of sourcing and delivering a successful snow removal RFP program. Good luck this summer season with your RFPS and invitations.